Instructions
Student handbook
On this page, you will find practical instructions and uselful links to prepare your for your student life, both from the academic perspective and everyday life. General instructions section is valid throughout the two-year studies, and university-specific sections list more detailed information for different semesters.
Student agreement
Each student will sign a student agreement with the IMLEX consortium. Below you can find a template of the student agreement for all enrolled IMLEX students: Erasmus Mundus scholarship holders and self-funded students. Each IMLEX student will sign the student agreement digitally. The signature link is sent to students some weeks after they have confirmed joining the programme.
IMLEX Student agreement template 2025
Master’s thesis guidelines
In Master’s thesis guidelines document, the main instructions, rules, submission and evaluation process are described. Master’s theses are jointly supervised and evaluated by the consortium partners. More information on theses and the thesis guidelines: https://www.imlex.org/studies/theses/
General
Kamu student handbook is the main source of information for UEF study related instructions and guidelines. Kamu Orientation page and UEF general orientation days are highly recommended for all new students. In addition to the general orientation, IMLEX coordinator will send detailed information for the admitted students, and have regular meetings during the semester 1.
Smart Start is a guidebook to get started with the first IMLEX semester.
All new students have a student tutor at UEF. Tutors will contact their student group in June and will help in everyday matters, meet the student upon arrival, help getting settled in student housing and campus city.
To-do list before UEF semester start
- After admission results, confirm study place (instructions in the admission letter)
- Wait to receive your personal insurance documents by email
- Apply for residence permit, if relevant (see next paragraph)
- Apply for housing: https://www.joensuunelli.fi/en/
- In the housing application, mention that you are an IMLEX student and will spend only one semester in Joensuu. This way, you may be offered housing with furniture.
- Join UEF pre-arrival webinars (schedules and links will be sent to admitted students)
- Provide verification of your educational documents: https://www.uef.fi/en/verification-of-official-educational-documents
- Pay IMLEX participation fee (relevant for self-funded students)
- Register as present student at UEF: https://kamu.uef.fi/en/tietopankki/registration-instructions-for-new-students/registration-for-new-students/ (Please see the paragraph below)
Visa / residence permit (non-EU/EEA students)
Migri website is the main source of information for obtaining a Finnish residence permit: https://migri.fi/en/residence-permit-application-for-studies
IMLEX consortium offers a travel and health insurance for all enrolled funded students (from intake 2025 onwards). The insurance documents will be sent to students soon after study place confirmation. The insurance coverage is sufficient for the residence permit requirements.
It is recommended to apply for the Finnish residence permit for student for the whole two-year study period: 1 September [year 1] – 30 September [after academic year 2]. When applying for the permit, you need to show funding for living costs for the first year only. Details of the income requirement on Migri website: https://migri.fi/en/income-requirement-for-students
EMJM scholarship holders can prove their income with the admission letter from UEF.
Student registration at UEF
All IMLEX students will be registered as present students at University of Eastern Finland throughout the two-year studies. For the first academic year, IMLEX students will register as present for the autumn semester and absent for spring semester, otherwise following the normal registration instructions. The spring registration status will be changed later. During the semesters spent outside Finland, IMLEX students will be exempted from paying the student union fee, and the programme coordinator will take care of the registration process.
Digital services at UEF
IMLEX students get a user account to UEF after student registration. Instructions to activate the account and contact information for UEF Digital Services can be found here: https://www.uef.fi/en/digital-services
Digistartti platform will help in exploring various digital services, including the student and course register Peppi, scheduling assistant Tuudo, etc. https://kamu.uef.fi/en/tietopankki/new-students/uef-digistart-course-for-new-student/
General
https://www.univ-st-etienne.fr/en/campus-life/daily-life/daily-life.html
Visa / residence permit (non-EU/EEA students)
In case you have a residence permit in Finland covering at least the first academic year, you can use a mobility notification for the semester 2 in France, following the EU directive 2016/801. Nevertheless, obtaining a separate student visa for France may be beneficial. Personal instructions for the semester 2 mobility will be sent during the first semester.
General
Instructions for the semester 3 in Japan have been gathered in TUT IMLEX website: https://imlex.tut.ac.jp/english/guide/
Visa / residence permit
The process for the visa/residence permit for Japan will be done during the first academic year, with TUT administration contacting all IMLEX students in May of the first academic year. Students will need to apply for a Certificate of Eligibility (CoE), and this application is done by TUT on behalf of the students. Once the CoE has been issued, students need to submit it, along with other required documents, to the nearest Japanese Embassy or Consulate-General to complete the visa application process.